We are seeking an organized, detail-oriented Billing Clerk to join our team. This role supports accurate and timely client billing, payment processing, accounts receivable, and other essential accounting activities.
You’ll work closely with lawyers, staff, clients, and the accounting team. We’re looking for someone who takes pride in precise work, responds professionally to questions, and can manage detailed tasks alongside recurring monthly deadlines.
Responsibilities
Billing and Invoicing
- Prepare and issue accurate client invoices on schedule.
- Coordinate lawyer review and approval of prebills before invoices are sent.
- Ensure all CFS invoices are sent by the monthly deadline.
- Respond to client billing inquiries and work with lawyers to resolve questions.
Matter Setup and Records
- Open and maintain client matters, including conflict searches and the selection of appropriate tax schemes and billing codes.
- Keep client information, billing records, and collection records accurate, current, and organized.
Payments and Accounts Receivable
- Work with the accounting team to process and post payments and maintain current account statements.
- Monitor accounts receivable aging and follow up on outstanding balances through collection.
- Maintain accurate records of customer payments.
Reconciliation and Expenses
- Complete the monthly reconciliation of the trust bank account.
- Record monthly soft and hard costs and bill them to clients where applicable.
- Process reimbursements for lawyers and staff.
Financial Processes
- Follow billing controls and identify practical opportunities to improve processes.
- Support the team with other duties as assigned.
Qualifications
Experience
- One to three years of experience in billing, accounting, or accounts receivable.
- Experience in a law firm or professional services environment is preferred.
Technical Skills
- Strong Microsoft Excel skills and confidence working with detailed financial information.
- Experience with legal billing and document management software, including LEAP and iManage, is an asset.
Organization and Communication
- Strong attention to detail and the ability to identify and resolve discrepancies.
- Clear, professional written and verbal communication skills.
- The ability to work effectively with clients, vendors, lawyers, and staff while managing competing priorities and meeting monthly deadlines.
Education
- A high school diploma is required. A certificate or degree in accounting, business, or a related field is preferred.
Why Join Our Team?
We offer a collaborative, purpose-driven workplace where your work supports both our team and the clients we serve. Our compensation package includes:
- A competitive salary commensurate with experience.
- Hybrid work options, including the flexibility to work from home part-time following successful onboarding.
- Extended medical, dental, and vision benefits.
- An employer-contributed RRSP and DPSP plan after one year.
- Paid vacation, including Indigenous recognized holidays.
- An Employee Assistance Program offering confidential mental health and life support services.
- Professional development support and regular team engagement opportunities.
Cochrane Sinclair LLP is an Indigenous employer committed to an inclusive recruitment process. Accommodation is available upon request for candidates participating in any stage of the selection process.
How to Apply
To apply, email kbrown@cochranesinclair.ca with “Billing Clerk – Application” in the subject line. You can also contact Kent Brown at that address for more information.
Application deadline: October 9, 2026.